You can use the Modify Title wizard to edit bibliographic records.
Some examples of edits you may need to perform are:
- Edit or add a GMD
- Edit the author or title
- Add an alternate title field
- Add or edit an edition statement
- Add or edit a summary or content note
- Add or edit a subfield
Using Modify Title to Edit an Existing MARC Field
To use this wizard, you must login to WorkFlows using a TECH login.
1. Open the Modify Title wizard.
2. Search for the title you wish to edit.
3. When you identify the title you want to edit, click Modify.
4. Click in the field to be edited. The field will be outlined with the cursor positioned at the end. Click in the field again
to position the cursor where editing is needed.
5. After you are done editing, click Save.
6. If you do not wish to save the changes, click the Return to Search or Close. Answer No to the question Data Have Been Changed. Do You Want to Save?
Using Modify Title to Add a MARC Field
1. Open the Modify Title wizard.
2. Search for the title you wish to edit.
3. When you identify the title you want to edit click Modify.
4. Click in the field above or below where you want the new field to appear.
5. Right click
6. Select either Add Field Before or Add Field After.
7. Enter the 3 digit MARC tag. Example: 250 (edition statement)
8. Using the Tab key enter the the new information.
9. Click Save.
Adding a Subfield
The most common subfield you will add or modify will be the GMD or format subfield. Please use SEO Consortium approved GMD's. These can be found on the SEO Support site.
- Click in the field to be edited.
- Click in the field again to position the cursor where the subfield is being added.
- Enter a pipe delimiter, the appropriate subfield letter and any additional information. Example: |h[DVD]
- Click Save.
A pipe delimiter is a character needed to properly format the MARC record in WorkFlows. To enter this character hit Shift + \ key. The character should look like this |
You cannot use a lower L or an upper I in place of the pipe delimiter.
This is the pipe symbol on your keyboard.
Below are the valid subfields you may see or use in a 245 Title tag:
a Title Proper
n Volume or Part Number
p Part-Title
h GMD (Media format in brackets)
b Other Title Information (Subtitle, parallel title, etc.)
c Statement of Responsibility
Guidelines for adding GMDs to bibliographic records
Print materials and audiobooks: The GMD appears in the 245 field following the title proper, in a subfield h. Subfield h follows the title proper but precedes subfield b. This means a GMD goes between the title and subtitle and it will always be in brackets.
245 10 Wicked deeds|h[large print] /|cby Heather Graham.
245 14 The greatest catalogers of all time|h[large print] :|bclassy people /|cIma Book.
245 14 The accidental|h[book on CD] /|cAli Smith.
Videorecordings: Subfields n and p are also part of the title proper, so the GMD follows these subfields.
245 04 The Partridge family.|nThe complete first season|h[DVD] : |b come on get happy.
245 00 Cougar town.|nThe complete first season|h[BLU-RAY] / |c ABC Studios.
Tips when using the Modify Title Wizard:
• The first subfield in every MARC field is always |a but does not appear on screen; it’s just understood.
• There is no space in between | and the subfield letter. Example: |h
• Using the Right Click function when editing, you can access MARC Help on LC (Library of Congress) or the RDA Toolkit (index only).
• You can also use the Right Click function to delete fields or append to existing ones. You may also use the helpers located at the top of the wizard to insert and delete fields.
• Use the 250 Edition Statement tag to identify gaming system requirements. Example: 250 PlayStation 4 or 250 Wii
• Contents notes such as song titles, chapter titles are separated by 2 dashes .
Examples:
Contents for compact disc with song and performer:
Shelve, shelve, shelve / The Rolling Carts -- Dewey was the man / DJ Catty Cat.
Chapter title:
Ancient Roman libraries -- Ancient Greek libraries -- European libraries.